ARTSFUNDED | REACHING COMMUNITIES ENGLAND PLANNER | 2026 EDITION

Independent preparation worksheet, not an official National Lottery Community Fund form.

Free to adapt. Save and edit this text file or paste into Word. Totals are not calculated.

Guide: https://www.artsfunded.com/blog/reaching-communities-budget-and-evidence

Official guidance: https://www.tnlcommunityfund.org.uk/funding/funding-programmes/reaching-communities-england/how-to-apply

Prepared 25 October 2026. Check the current questions and stage before submitting.

1. THE COMMUNITY AND THE DECISION

Organisation, location and application stage:

People who will benefit and barriers they face:

Which current programme mission the work supports, and how:

What people have asked for (source and date, without sensitive personal details):

Who has not yet been heard:

What changed in the plan because people contributed:

How people will continue to influence decisions:

2. DELIVERY AND CHANGE

Activity:

Frequency, duration and realistic capacity:

Who is responsible:

Partners and status of each commitment:

What should change for people, beyond attendance:

How you will check that change without collecting unnecessary personal information:

What you will do differently if people are not benefiting:

3. MULTI-YEAR COSTS

Duplicate this block per cost. Add years to match your real project duration.

Cost / activity:

Year 1: quantity ____ x rate £____ = £____

Year 2: quantity ____ x rate £____ = £____

Year 3: quantity ____ x rate £____ = £____

Later years if relevant: £____

Total: £____

Basis for changes between years (quote, hours, pay or other assumption):

Eligible shared-cost calculation and allocation basis, if relevant:

Check this is not charged again under another line or grant:

4. FUNDING AND CASH TIMING

Whole-project cost: £____

Requested contribution: £____

Other income, amount, status, expected decision and receipt date:

Unfunded balance: £____

Payment timing risks and realistic response:

What is essential; what could change if the award is smaller:

5. EVIDENCE AND GOVERNANCE

Evidence or document / owner / date needed / status:

Leadership and governance information:

Accounts and current financial position:

Safeguarding and partner arrangements, where relevant:

Land, building or lease requirements, if relevant:

Environmental impact and practical changes:

Staff capacity and delivery risks:

6. BEFORE YOU APPLY

[ ] Stage-one outline is clear; later-stage detail is organised separately.

[ ] Current official timings fit the proposed start date.

[ ] Community involvement is real and evidenced, not just promised consultation.

[ ] Budget, partners and delivery capacity agree with the narrative.

[ ] Responsible applicant has checked current questions, eligibility and declarations.

Keep completed files private. This is planning support, not confirmation that your project qualifies.